Every order.
Every supplier.
One ledger.
Intendant is a single portal for organisations that buy from three or more suppliers — whether you order from a fixed price book, request quotes every time, or run both side by side.
Chemicals
16 items1977
When ordering lives in inboxes, accounts pays for it.
The cost of multi-supplier procurement isn't the suppliers — it's the seams between them. Phone orders. Photographed dockets. Spreadsheets nobody trusts. Invoices that don't quite match anything.
Six places, no single record
- Orders by WhatsApp, phone, email
- Price books in shared spreadsheets
- Dockets photographed, then misplaced
- Invoices matched by eye at month-end
- No-one knows the live job spend
One ledger, end to end
- Every order tagged to a job, on submit
- Agreed prices applied automatically
- PoD photos linked to the order
- PO ↔ docket ↔ invoice matched on arrival
- Live spend per job, per supplier
Buy how you actually buy.
Not every supplier gives you a price book. Intendant covers fixed-price ordering, quote-per-order procurement, and everything in between — in the same workflow, on the same record.
Chemicals
16 itemsCatalogue
For suppliers you've agreed prices with. Staff browse, add to basket, submit. PO goes out at agreed rates.
RFQ
For suppliers without price books, or one-off items. Issue an RFQ to multiple suppliers, compare quotes in one view, award with one click.
Mixed
Most teams run both. Mixed mode lets a single order combine catalogue lines with RFQ lines — the routing splits automatically.
Built for the full procurement loop — not just the front of it.
A catalogue and a basket are the easy bits. Intendant runs the parts that actually leak money: PO routing, partial deliveries, and three-way invoice match.
One catalogue. Right supplier per line.
Your team browses one stock list — Intendant routes each line to the supplier you've agreed it with. Site staff don't need to know who carries what.
- Per-item supplier mapping with agreed unit prices
- Multiple alternates per SKU for substitution
- Filters by job, category, recent orders
- Search by code, name, or supplier
Chemicals
16 itemsTag every line to a job before it goes out.
The basket isn't generic — it knows the job. Every order is stamped with a job code on submit, so finance never has to ask who it was for.
- Job code captured on every line
- Multi-supplier basket splits into one PO per supplier
- Approval rules optional — flow-through for trusted users
- Generates a structured PO; not an email
Every order has a status. Every status has a record.
Open, part delivered, overdue, complete. Drivers upload a proof-of-delivery photo from their phone; it lands on the right order automatically.
- Live status across all open orders
- Proof-of-delivery uploads from any device
- Overdue orders surface with one click to chase
- Part-deliveries tracked at the line level
Three-way match without three browser tabs.
When a supplier invoice lands, Intendant matches it line-by-line against the PO and the docket. Quantity mismatches, price drift, ghost lines — flagged before they reach the ledger.
- Line-level PO ↔ docket ↔ invoice match
- Price drift flagged against agreed price book
- Quantity discrepancies surface immediately
- Approved matches push to your accounting tool
Spend, by job, by supplier, by week.
Not a quarterly export. Today's spend, this week's open POs, this month's cycle time — visible to ops and finance the moment it changes.
- Spend by supplier, job, period
- Cycle-time and overdue-order trends
- CSV export for any view
- Drill-through from any chart to the underlying orders
The full operation — not just an ordering form.
Supplier catalogue
One searchable item list spanning every supplier. Each SKU mapped to a primary plus alternates.
Price book imports
Upload supplier price lists per quarter. Expiry alerts before contracts lapse.
Order by job
Job codes stamped at the basket. Finance always knows which site each line went to.
Multi-supplier baskets
One basket, split automatically into one structured purchase order per supplier.
Approval flows
Approval thresholds by user, job, or value. Trusted users flow through; the rest queue for a buyer.
Proof of delivery
Photo + signature uploads from any phone. Stamped, timestamped, linked to the order.
Invoice match
Three-way PO ↔ docket ↔ invoice reconciliation with line-level discrepancy flags.
Spend reports
By supplier, job, period. Export to CSV. Push approved values to your accounts tool.
Role-based access
Site managers, buyers, accounts, and admins each see what they need — nothing they don't.
Before Intendant, we were copying delivery dockets into a spreadsheet by hand. Now every line on every invoice has a record against it — and our quarter-end is two days shorter.
See it with your suppliers.
A 30-minute walkthrough with your actual price list. No slide decks.